American Statistical Association, San Antonio Chapter: Constitution


ARTICLE I Name

This organization shall be known as the San Antonio Chapter of the American Statistical Association (ASA).

ARTICLE II Purpose

The San Antonio Chapter of the ASA is a non-profit organization. It is organized exclusively for charitable, educational, and scientific purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code. Its purposes shall be to foster in the broadest sense statistics and its applications, and to promote unity and effectiveness of effort among all groups in the San Antonio, Texas area concerned with statistical problems. To this end, the Chapter shall conduct meetings, publish a newsletter describing statistical activities, make available information concerning the science of statistics and its contributions, cooperate with other organizations in the advancement of statistics, foster education in statistics, and in general make statistics of service to science and society.

ARTICLE III Membership
  1. Categories. The membership of the Chapter shall consist of two categories:
    1. Full Members: Persons holding membership in the American Statistical Association.
    2. Associate Members: Persons interested in statistics in general or the organization in particular, who are not also members of the American Statistical Association.
  2. Term of membership. Membership will begin the day after dues are paid and extend for twelve months.
  3. Voting privileges. Both categories of members shall be eligible to vote in matters concerning the Chapter.
ARTICLE IV Officers
  1. Officers. The Officers of the Chapter shall be a President, Vice President, Secretary, Treasurer, Representative to the ASA Council of Chapters, and Representative to the Council of Texas Statisticians (COTS). The President, Secretary, and ASA Council Representative shall be full members.
  2. Election. The Officers shall be duly elected by ballot annually except that the Executive Committee shall fill any vacancy which may occur between the elections in any office.
  3. Term of office. The President, Vice President, Secretary, and Treasurer shall serve for a period of one year starting on 1 July. The ASA Council Representative shall serve for a term of three years beginning on 1 January as determined by the ASA Council of Chapters rotation pattern. The Texas Council Representative shall serve for a period of two years starting on 1 July. A member shall only hold one office at a time and may be reelected to the same office.
ARTICLE V Committees

The committees of the Chapter shall consist of the Executive Committee, the Awards Committee, and any special committees.

  1. Executive Committee. The Executive Committee shall consist of the President, immediate Past President, Vice President, Secretary, Treasurer, and ASA Council Representative. Meetings of the Executive Committee shall be held whenever called by the President or requested by a majority of the committee members.
  2. Awards Committee. The Awards Committee shall be composed of the Vice President as Chairman and at least two other members of the Chapter appointed by the President. The committee shall set criteria for any awards to be given by the Chapter and select the recipient or recipients for these awards.
  3. Special Committees. These committees shall be established when deemed necessary by the President. They shall serve for the duration of their purpose only.
ARTICLE VI Publications

The Secretary of the Chapter shall publish a newsletter describing any upcoming Chapter meetings, statistical activities in the San Antonio area, and any other information of a statistical nature. The newsletter shall be published at least four times a year.

ARTICLE VII Meetings

There shall be four or more regular meetings in one year, including an annual meeting.

ARTICLE VIII Finances
  1. Dues. Membership dues shall be determined by a majority vote of the Chapter members present at a regular meeting. Any change in the dues shall be preceded by an announcement in the newsletter and a discussion at the next regular meeting. Dues may only be changed once each year.
  2. Fiscal Year. The fiscal year of the Chapter shall be the calendar year.
  3. Accounts. The Treasurer shall maintain the financial accounts of the Chapter. The Treasurer shall make all disbursements from such accounts as directed by the Executive Committee or the President. In addition, the Treasurer shall annually prepare a financial statement and all applicable financial legal documents including tax papers.
  4. Considerations. No part of the net earnings of the Chapter shall benefit or be distributable to its members, officers, or other private persons, except that the Chapter shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions to further the purposes mention in Article II.
  5. Awards. The Treasurer shall maintain an accounting of all funds established and received for any awards and shall disburse such funds as determined and directed by the Awards Committee.
  6. Dissolution. Upon the dissolution of the Chapter, assets shall be distributed to the American Statistical Association, 732 North Washington Street, Alexandria, Virginia 22314, for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1954, or corresponding Section of any future Federal tax code.
ARTICLE IX Association with other Organizations

  1. American Statistical Association. This Chapter will remain affiliated with the ASA as long as it has a Charter issued by the Board of Directors. The Chapter shall comply with any and all provisions of the Constitution and By-Laws of the American Statistical Association that apply to it. The Secretary shall maintain the official copies of the Chapter Constitution and the Charter. The Chapter shall elect a representative to the ASA Council of Chapters.
  2. Council of Texas Statisticians. This Chapter is affiliated with other statistical associations in the Texas state area. The Chapter shall participate in the Annual Conference for Texas Statisticians. The Chapter shall elect a representative to the Council of Texas Statisticians.
  3. Other organizations. No substantial part of the activities of the Chapter shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Chapter shall not participate in, or intervene in any political campaign on behalf of any candidate for public office. Notwithstanding any other provisions of these articles, the Chapter shall not, except to an insubstantial degree, engage in any activities, or exercise any powers that are not in furtherance of the purposes stated in Article II.
ARTICLE X Amendments

This Constitution may be amended by an affirmative 2/3 (two-thirds) vote of the Chapter members present at any regular meeting of the Chapter, provided notices of such meeting and the proposed amendment shall have been announced in the newsletter and sent to each voting member at least two weeks before the date of the meeting in which the proposed amendment is to be voted upon.