Constitution of the Twin Cities Chapter
The American Statistical Association
Article I – Name
This organization shall be known as the Twin Cities Chapter of the American Statistical Association.
Article II – Purpose
The purpose of this organization shall be to foster in the broadest manner statistics and statistical applications, and to promote unity and effectiveness of effort among all groups in the Twin Cities area having an interest in or being concerned with statistics.
Article III – Membership
Membership in the Chapter will be by approval of the Chapter Executive Committee. This committee may delegate this function of approval. The membership of this organization shall consist of three categories:
- Regular Members: Persons admitted to membership who hold either Full or Affiliate membership in the American Statistical Association.
- Associate Members: Persons admitted to membership who are interested in statistics in general or in the organization in particular, but who are not members of the American Statistical Association.
- Student Members: Persons admitted to membership who are full-time undergraduate or graduate students at a local college or university. This will include persons who are ASA student members. While these members are not required to pay dues, they will not be permitted to vote in Chapter matters. (They may apply for either Regular or Associate Membership if they choose to pay the annual dues).
Article IV – Officers
The officers of the organization, who shall be Full Members of ASA, shall be a President, Past President, Vice President, Secretary/Treasurer and Chapter Representative to the ASA Council of Chapters. The officers, with the exception of the Chapter Representative shall be duly elected by a majority vote of the Regular and Associate Members casting in person or mail ballots. The Chapter Representative shall be appointed by the Executive Committee. The Executive Committee may appoint a Full member of ASA to fill any vacancy which occurs in an office between elections.
Article V – Terms of Office and Elections
A person elected as Vice President shall serve in succession a year each as Vice President, President, and Past President. The Secretary/Treasurer will serve a two-year term. The Chapter Representative shall serve a three-year term with the dates determined by the ASA Council of Chapters rotation pattern.
The Executive Committee shall annually solicit members interested in holding the office of Vice President, Secretary/Treasurer or any other position scheduled for election that year. The Secretary/Treasurer is eligible for renomination to the same position without limit. The Past President shall not be eligible for immediate renomination as Vice President. At least two candidates if possible should be presented for the Vice President position. However, since continuity is desirable in the Secretary/Treasurer, only one name may be presented for that position.
A list of candidates will be mailed to all regular and associate members along with the annual meeting announcement. Elections will be held at the annual meeting to be held in May. Absentee ballots will be mailed upon request to any member not able to attend the annual meeting.
Article VI – Executive Committee
The Executive Committee will consist of the offices described in Article IV and the members of the one standing committee, the Program Committee.
Article VII – Standing Committees
The committees of the Chapter shall consist of one committee described below and of such special committees as may be appointed by the President.
- Program – with the President as chair, to schedule the meetings and speakers for the term of office of the President.
Article VIII – Chapter Representative
The Representative to the Council of Chapters shall be a full member of ASA. The Representative shall be appointed every third year by the Executive Committee, once the election results for that year are known. The name of the Representative shall be sent to the ASA office before August 1 of that year. The Representative shall serve the Chapter for a period of three years following the pattern prescribed by the Council of Chapters.
Article 1X – Meetings
There shall be three or more regular meetings, including an Annual Meeting, each Chapter Year. The Chapter Year shall run from June of the given year through May of following year. The date of the Annual meeting shall be set by the Executive committee.
Article X – Finance
The amount of the annual Chapter dues, for regular and associate members, shall be recommended by the Executive Committee and approved by a majority of members voting at the annual meeting of this organization. The proposed dues changes shall have been sent to each Regular and Associate Member at least two weeks prior to the date of the meeting. (A response by mail from a member will be considered the same as the vote of a member attending the meeting).
Each time a new Secretary/Treasurer takes office, the President shall appoint at least two Auditors who will audit the outgoing Secretary/Treasurer’s books. In addition, an audit will be performed whenever a Secretary/Treasurer is reelected and three years or more have elapsed since the last audit. The Auditors shall submit a written report of their findings to the Executive Committee. The auditors do not have to be part of an official auditing firm.
Article XI – National Constitution
Any and all applicable provisions of the Constitution of the American Statistical Association shall be considered a part of this Chapter constitution.
Article XII – Amendments
This Constitution may be amended by an affirmative two-thirds vote of the voting Chapter members at any meeting, provided notices of such a meeting and the proposed amendment shall have been sent to each Regular and Associate Member at least two weeks prior to the date of such a meeting. (In the event of a mail ballot, the votes of the members responding will be considered the same as the vote of a member voting at the meeting).
Article XIII – Dissolution
In the event of dissolution of the Twin Cities Chapter, the officers shall, after paying or making provision for payment and discharge of all of the liabilities of the Twin Cities Chapter, distribute all of the remaining net assets of said chapter to the American Statistical Association exclusively for charitable, scientific, literary, and educational purposes. The American Statistical Association is an exempt organization under Section 501©(3) of the Internal Revenue Code.