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 Section on Statistics in Defense and National Security

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Revised Charter (2008) Original Charter

Revised Charter (2008)

Article I. NAME
Article II. OBJECTIVES
Article III. MEMBERSHIP
Article IV. OFFICERS
Article V. EXECUTIVE COMMITTEE
Article VI. NOMINATION AND ELECTION OF OFFICERS
Article VII. TERMS OF OFFICE
Article VIII. COMMITTEES
Article IX. PUBLICATIONS
Article X. MEETINGS
Article XI. AMENDMENTS

Article I. NAME

The name of this organization is the Section on Statistics in Defense and National Security of the American Statistical Association (hereafter called the Association).

Article II. OBJECTIVES

The principal objectives of the Section are to:

  • Assist in the advancement of knowledge in defense and homeland security by fostering wider and more effective use of statistical techniques.

  • Study, develop, and apply statistical methodologies that support national defense and homeland security and related fields; 

  • Promote the statistical profession and statistical best practices within the national defense and homeland security governmental and affiliated organizations;

  • Encourage professional statistical review of statistical methods and statistical activities carried out in support of national security, particularly statistical research that is not available for public review;

  • Disseminate information and provide training opportunities for individuals involved in the production and use of national and homeland security data and statistics; and,

  • Promote the ethical application of statistics throughout the defense and homeland security communities in accordance with the ASA’s Ethical Guidelines for Statistical Practice (www.amstat.org/profession/index.cfm?fuseaction=ethicalstatistics).

Specific activities of the Section shall include, but not be limited to: organizing sessions at meetings of the American Statistical Association; organizing and conducting conferences, workshops, and short courses; sponsoring joint meetings with other professional societies; sponsoring sessions at meetings of other professional societies; publishing newsletters, scientific articles, and books; and, establishing committees and advisory groups for government agencies and other appropriate bodies.

Article III. MEMBERSHIP

Any full member of the Association may become a member of the Section by paying dues to the Section or otherwise following ASA procedures for joining. 

The membership year for each member of the Section shall coincide with that member's membership year in the Association.

Article IV. OFFICERS

The officers of the Section shall be the Chair, the Chair-elect, the Secretary/Treasurer, the Program Chair, the Program Chair-elect, the Publications Officer, and the Representative(s) to the Association's Council of Sections. The number of Representatives shall be determined by the Charter of the Council of Sections. All officers shall be members of the Section.

The Chair is the chief officer of the Section and is a member of its Executive Committee. The Chair shall preside at all meetings of the Section and the Executive Committee. The Chair, with the approval of the Executive Committee, may designate committees or individuals to carry out functions of the Section. The Chair shall coordinate the work of the officers and committees of the Section and shall prepare an annual report, for publication in a news bulletin, on the activities of the Section. The Chair shall review the regular financial reports provided by the Association's central office.

The Chair-elect shall serve as a member of the Executive Committee and preside over meetings of the Section and the Executive Committee in the absence of the Chair. In consultation with the Chair, the Chair-elect shall prepare the budget of the Section for the year in which the Chair-elect is Chair.

The Secretary/Treasurer shall serve as a member of the Executive Committee. The Secretary/Treasurer shall be responsible for the minutes of all meetings of the Section and the Executive Committee. The Secretary/Treasurer shall also assist the Chair-elect in preparing the annual budget and shall monitor the Section's dues collections and expenditures and prepare an annual report on the financial condition of the Section.

The Program Chair shall be responsible for developing and coordinating the Section's sessions and other program events at national and regional meetings of the Association. The Program Chair serves as a member of the Executive Committee and also as a member of the Association's Program Committee.

The Program Chair-elect shall serve as a member of the Executive Committee and assist the Program Chair.

The Publications Officer shall serve as a member of the Executive Committee and also as the Section's representative on Association committees concerned with section publication matters. The Publications Officer shall coordinate activities within the Section related to publications sponsored by the Section. The Publications Officer shall solicit the views of the Section's members concerning the content and operation of the Association's journals and shall bring those views to the attention of the Editors. When requested by the Editors, the Publications Officer shall assist in soliciting, reading, and editing articles on national defense and homeland security for publication in the Association's journals.

The Representative or Representatives to the Council of Sections shall serve as members of the Executive Committee and shall represent the interests of the Section and its members on matters that come before the Council of Sections.

Article V. EXECUTIVE COMMITTEE

The Executive Committee of the Section shall consist of the officers of the Section and the immediate past Chair of the Section. Between business meetings the management of the affairs of the Section shall be in the hands of the Executive Committee, subject to such standing rules as the business meeting may from time to time provide.

Article VI. NOMINATION AND ELECTION OF OFFICERS

Each year the Section's Committee on Nominations shall submit, to the designated official at the ASA and the Section Chair, at least two candidates for each position to be filled. The Association's general deadline for submission of nominations shall apply. As part of the Association's annual election, the Secretary of the Association will mail (or email) a ballot to all members of the Section.

Additional nominations may be made by submitting a petition, signed by at least 25 members of the Section, or by presentation of supporting email documents from 25 members of the Section, to the Section Chair and the Secretary of the Association. Such a petition must be submitted within 45 days after the mailing date of the publication announcing the names of the candidates submitted by the Committee on Nominations.

If the office of Chair becomes vacant, the Chair-elect shall become the Chair, the term extending through the following year. The same principle of succession shall apply if the office of Program Chair becomes vacant. Vacancies in other offices shall be filled by appointment by the Chair with the approval of the Executive Committee.

Article VII. TERMS OF OFFICE

The Chair, Chair-elect, Program Chair, and Program Chair-elect shall each serve a one-year term. The Chair-elect and the Program Chair-elect shall automatically succeed the Chair and the Program Chair, respectively, at the annual change of officers, which shall occur on January 1.

The Secretary/Treasurer and the Publications Officer shall each serve a two-year term.

The term of office for the Representatives to the Council of Sections shall be as specified in the Charter of the Council of Sections.

No officer shall be eligible for immediate re-election to the same office except the Secretary/Treasurer and the Publications Officer.

Article VIII. COMMITTEES

1. Types. The Committees of the Section shall consist of the Executive Committee, Standing Committees provided by this Charter, and such Standing or Current Committees as the Chair and the Executive Committee may establish.

2. Membership. The term of membership on Standing and Current Committees, if not otherwise specified in this Charter, shall be three years. Terms shall be set by the Chair for one, two, or three years so that, as nearly as possible, one-third of the members shall be appointed each year.
No member may serve on a committee for more than six consecutive years without specific approval by the Executive Committee, except for ex officio members. Members of committees shall serve until their successors are appointed or elected.

Unless otherwise specified in this Charter, each committee shall be governed by a chair appointed by the Chair of the Section. All members of Standing Committees, as well as the chairs of Current Committees, shall be members of the Section.

3. Normal Time of Appointment. In order that new members of Standing and Current Committees may begin work promptly, the Chair-elect shall normally designate these members. If possible, the designations shall be made at least two months prior to the time when the new committee members take office.

4. Standing Committees. The three Standing Committees provided by this Charter are as follows:

a. Committee on Nominations. The Committee on Nominations shall consist of the immediate past Chair of the Section, who serves as chair of the Committee, and three other members, one appointed each year by the chair of the Committee. The Committee shall submit nominations for officers as provided in Article VI of this Charter. Members of the Committee are not eligible for nomination by the Committee.

b. Committee to Nominate Fellows. The Committee to Nominate Fellows shall consist of three members. Each year the Committee shall identify members of the Section who would be suitable nominees for the honor of Fellow of the American Statistical Association (as described in the By-Laws of the Association) and shall coordinate preparation and submission of the nominations.

c. Charter Committee. Beginning in 2010 and at a minimum decennially thereafter, the Chair shall appoint a Charter Committee for the purpose of reviewing the Charter of the Section.  If necessary, the Charter Committee shall prepare a revision to this Charter to be submitted to the Section in accordance with Article XI of this Charter.  In the event that the Committee undertakes a major revision of the Charter, the Executive Committee may extend the life of the current Charter one year at a time.

In addition to the Standing Committees provided by this Charter, the Chair, with the approval of the Executive Committee, may establish Standing Committees. Such Standing Committees may be dissolved by a majority vote of the Executive Committee.

Each Standing Committee must submit an annual report to the Executive Committee.

5. Current Committees. Current Committees may be established to serve a particular need or interest of the Section. The life of a Current Committee may not exceed five years without a review of its need by the Executive Committee. Any committee that is to continue for more than one year must have a charge approved by the Executive Committee. Each Current Committee must submit an annual report to the Executive Committee.
Current Committees established in accordance with this article may be dissolved at any time by a majority vote of the Executive Committee.

Article IX. PUBLICATIONS

Publication of nonjournal periodicals, reports, proceedings, or other publications may be authorized by vote of the Executive Committee.
Editors for Section publications shall be members of the Section and shall be appointed by the Chair with the approval of the Executive Committee.

Article X. MEETINGS

The annual business meeting of the Section shall be held in connection with the annual meeting of the Association and shall be announced in the printed program of the annual meeting. The officers may also conduct business with members of the Section by mail and/or by email.

The Executive Committee shall meet at the annual meeting of the Association.  It may also hold additional meetings at times and places designated by the Chair with the consent of the Executive Committee. Meetings shall be held at the call of the Chair or by vote of two-thirds of the Executive Committee.  Between meetings the Executive Committee may conduct business by mail, telephone, or other electronic means.

Article XI. AMENDMENTS

1. Proposal. Amendments to this Charter may be proposed by the Executive Committee, or by a petition signed by at least 25 members of the Section, or by presentation of supporting email documents from 25 members of the Section. An amendment originating by petition shall be referred to the Executive Committee, which shall vote on its recommendation regarding ratification.  Periodic revisions, as provided for in Article VIII, shall be referred to the Executive Committee, which may recommend ratification as a whole or in parts. The Executive Committee may also decide upon the final wording of a proposed amendment, as long as such wording is consistent with the original intent of the petition.

2. Ratification. All proposed amendments shall be submitted to the members of the Section for mail or email vote at the time of the next annual election of officers. If approved by a majority of the members voting, the amendment shall take effect immediately. A copy of the amendment shall be filed with the Secretary of the Association.



Original Charter

Article I. NAME
Article II. OBJECTIVES
Article III. MEMBERSHIP
Article IV. OFFICERS
Article V. EXECUTIVE COMMITTEE
Article VI. NOMINATION AND ELECTION OF OFFICERS
Article VII. TERMS OF OFFICE
Article VIII. COMMITTEES
Article IX. PUBLICATIONS
Article X. MEETINGS
Article XI. AMENDMENTS

Article I. NAME

The name of this organization is the Section on Statistics in Defense and National Security of the American Statistical Association (hereafter called the Association).

Article II. OBJECTIVES

The principal objectives of the Section are to study, develop, and apply statistical methodologies that support national defense and homeland security.

Specific activities of the Section shall include, but not be limited to: organizing sessions at meetings of the American Statistical Association, conducting workshops, sponsoring joint meetings with other professional societies, sponsoring sessions at meetings of other professional societies, publishing newsletters and scientific articles, and establishing committees and advisory groups for government agencies and other appropriate bodies.

Article III. MEMBERSHIP

Any full member of the Association may become a member of the Section by paying dues to the Section.

The membership year for each member of the Section shall coincide with that member's membership year in the Association.

Article IV. OFFICERS

The officers of the Section shall be the Chair, the Chair-elect, the Secretary/Treasurer, the Program Chair, the Program Chair-elect, the Publications Officer, and the Representatives to the Association's Council of Sections. The number of Representatives shall be determined by the Charter of the Council of Sections. All officers shall be members of the Section.

The Chair is the chief officer of the Section and is a member of its Executive Committee. The Chair shall preside at all meetings of the Section and the Executive Committee. The Chair, with the approval of the Executive Committee, may designate committees or individuals to carry out functions of the Section. The Chair shall coordinate the work of the officers and committees of the Section and shall prepare an annual report, for publication in a news bulletin, on the activities of the Section. The Chair shall review the regular financial reports provided by the Association's central office.

The Chair-elect shall serve as a member of the Executive Committee and preside over meetings of the Section and the Executive Committee in the absence of the Chair. In consultation with the Chair, the Chair-elect shall prepare the budget of the Section for the year in which the Chair-elect is Chair.

The Secretary/Treasurer shall serve as a member of the Executive Committee. The Secretary/Treasurer shall be responsible for the minutes of all meetings of the Section and the Executive Committee. The Secretary/Treasurer shall also assist the Chair-elect in preparing the annual budget and shall monitor the Section's dues collections and expenditures and prepare an annual report on the financial condition of the Section.

The Program Chair shall be responsible for developing and coordinating the Section's sessions and other program events at national and regional meetings of the Association. The Program Chair serves as a member of the Executive Committee and also as a member of the Association's Program Committee.

The Program Chair-elect shall serve as a member of the Executive Committee and assist the Program Chair.

The Publications Officer shall serve as a member of the Executive Committee and also as the Section's representative on Association committees concerned with section publication matters. The Publications Officer shall coordinate activities within the Section related to publications sponsored by the Section. The Publications Officer shall solicit the views of the Section's members concerning the content and operation of the Association's journals and shall bring those views to the attention of the Editors. When requested by the Editors, the
Publications Officer shall assist in soliciting, reading, and editing articles on national defense and homeland security for publication in the Association's journals.

The Representatives to the Council of Sections shall serve as members of the Executive Committee and shall represent the interests of the Section and its members on matters that come before the Council of Sections.

Article V. EXECUTIVE COMMITTEE

The Executive Committee of the Section shall consist of the officers of the Section and the immediate past Chair of the Section. Between business meetings the management of the affairs of the Section shall be in the hands of the Executive Committee, subject to such standing rules as the business meeting may from time to time provide.

Article VI. NOMINATION AND ELECTION OF OFFICERS

Each year the Section's Committee on Nominations shall submit, to the Secretary of the Association and the Section Chair, at least two candidates for each position to be filled. The Association's general deadline for submission of nominations shall apply. As part of the Association's annual election, the Secretary of the Association will mail (or email) a ballot to all members of the Section.

Additional nominations may be made by submitting a petition, signed by at least 25 members of the Section, or by presentation of supporting email documents from 25 members of the Section, to the Section Chair and the Secretary of the Association. Such a petition must be submitted within 45 days after the mailing date of the publication announcing the names of the candidates submitted by the Committee on Nominations.

If the office of Chair becomes vacant, the Chair-elect shall become the Chair, the term extending through the following year. The same principle of succession shall apply if the office of Program Chair becomes vacant. Vacancies in other offices shall be filled by appointment by the Chair with the approval of the Executive Committee.

Article VII. TERMS OF OFFICE

The Chair, Chair-elect, Program Chair, and Program Chair-elect shall each serve a one-year term. The Chair-elect and the Program Chair-elect shall automatically succeed the Chair and the Program Chair, respectively, at the annual change of officers, which shall occur on January 1.

The Secretary/Treasurer and the Publications Officer shall each serve a two-year term.

The term of office for the Representatives to the Council of Sections shall be as specified in the Charter of the Council of Sections.

No officer shall be eligible for immediate re-election to the same office except the Secretary/Treasurer and the Publications Officer.

Article VIII. COMMITTEES

1. Types. The Committees of the Section shall consist of the Executive Committee, Standing Committees provided by this Charter, and such Standing or Current Committees as the Chair and the Executive Committee may establish.

2. Membership. The term of membership on Standing and Current Committees, if not otherwise specified in this Charter, shall be three years. Initial terms shall be set by the Chair for one, two, or three years so that, as nearly as possible, one-third of the members shall be appointed each year.

No member may serve on a committee for more than six consecutive years without specific approval by the Executive Committee, except for ex officio members. Members of committees shall serve until their successors are appointed or elected.

Unless otherwise specified in this Charter, each committee shall be governed by a chair appointed by the Chair of the Section. All members of Standing Committees, as well as the chairs of Current Committees, shall be members of the Section.

3. Normal Time of Appointment. In order that new members of Standing and Current Committees may begin work promptly, the Chair-elect shall normally designate these members. If possible, the designations shall be made at least two months prior to the time when the new committee members take office.

4. Standing Committees. The three Standing Committees provided by this Charter are as follows:

a. Committee on Nominations. The Committee on Nominations shall consist of the immediate past Chair of the Section, who serves as chair of the Committee, and three other members, one appointed each year by the chair of the Committee. The Committee shall submit nominations for officers as provided in Article VI of this Charter. Members of the Committee are not eligible for nomination by the Committee.

b. Committee to Nominate Fellows. The Committee to Nominate Fellows shall consist of three members. Each year the Committee shall identify members of the Section who would be suitable nominees for the honor of Fellow of the American Statistical Association (as described in the By-Laws of the Association) and shall coordinate preparation and submission of the nominations.

c. Charter Committee. Not more than three years after adoption of this Charter, the Chair shall appoint a Charter Committee for the purpose of reviewing the Charter of the Section. If necessary, the Charter Committee shall prepare a revision to be submitted to the Section not more than five years after the adoption of this Charter, in accordance with Article XI of this Charter. In the event that the Committee undertakes a major revision of the Charter, the Executive Committee may extend the life of the current Charter one year at a time.

In addition to the Standing Committees provided by this Charter, the Chair, with the approval of the Executive Committee, may establish Standing Committees. Such Standing Committees may be dissolved by a majority vote of the Executive Committee.

Each Standing Committee must submit an annual report to the Executive Committee.

5. Current Committees. Current Committees may be established to serve a particular need or interest of the Section. The life of a Current Committee may not exceed five years without a review of its need by the Executive Committee. Any committee that is to continue for more than one year must have a charge approved by the Executive Committee. Each Current Committee must submit an annual report to the Executive Committee.

Current Committees established in accordance with this article may be dissolved at any time by a majority vote of the Executive Committee.

Article IX. PUBLICATIONS

Publication of nonjournal periodicals, reports, proceedings, or other publications may be authorized by vote of the Executive Committee.

Editors for Section publications shall be members of the Section and shall be appointed by the Chair with the approval of the Executive Committee.

Article X. MEETINGS

The annual business meeting of the Section shall be held in connection with the annual meeting of the Association and shall be announced in the printed program of the annual meeting. The officers may also conduct business with members of the Section by mail and/or by email.

The Executive Committee shall meet at the annual meeting of the Association.  It may also hold additional meetings at times and places designated by the Chair with the consent of the Executive Committee. Meetings shall be held at the call of the Chair or by vote of two-thirds of the Executive Committee.  Between meetings the Executive Committee may conduct business by mail, telephone, or other electronic means.

Article XI. AMENDMENTS

1. Proposal. Amendments to this Charter may be proposed by the Executive Committee, or by a petition signed by at least 25 members of the Section, or by presentation of supporting email documents from 25 members of the Section. An amendment originating by petition shall be referred to the Executive Committee, which shall vote on its recommendation regarding ratification.  Periodic revisions, as provided for in Article VIII, shall be referred to the Executive Committee, which may recommend ratification as a whole or in parts. The Executive
Committee may also decide upon the final wording of a proposed amendment, as long as such wording is consistent with the original intent of the petition.

2. Ratification. All proposed amendments shall be submitted to the members of the Section for mail or email vote at the time of the next annual election of officers. If approved by a majority of the members voting, the amendment shall take effect immediately. A copy of the amendment shall be filed with the Secretary of the Association.

 
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