Miscellaneous Minutes

• August 13, 2002 - SPES Executive Committee Meeting
• August 7, 2001 - SPES Executive Committee Meeting
• December 4, 2000 - SPES Chair's News Brief
• August 15, 2000 - SPES Executive Committee Meeting
• April 24, 2000 - SPES Chair's News Brief
• February 20, 2000 - SPES Chair's News Brief
• November 3, 1999 - SPES Chair's News Brief
• October 5, 1999 - SPES Chair's News Brief
• September 22, 1999 - SPES Chair's News Brief
• August 10, 1999 - SPES Executive Committee Meeting
• July 13, 1999 - SPES Chair's News Brief
• June 11, 1999 - SPES Chair's News Brief
• May 18, 1999 - SPES Chair's News Brief
• April 8, 1999 - SPES Chair's News Brief
• March 8, 1999 - SPES Chair's News Brief
• February 6, 1999 - Council of Sections Governing Board Meeting
• August 11, 1998 - SPES Executive Committee Meeting

Aug. 11, 1998 - SPES Executive Committee Meeting
Janet Buckingham

Tuesday, August 11, 1998
8:00 a.m. - 11:00 a.m.
Dallas, Texas

Attendees: John Cornell, Janet Buckingham, John Spurrier, Scott Beattie (for Dennis Lin), Darryl Downing, Rob Easterling, Fred Hulting, Randy Tobias, Mark Vangel, Greg Piepel, Kirk Remund, Lynn Hare, Connie Borror, Ron Fricker

1. Minutes from 1997 Executive Committee meeting, JSM: approved unanimously.
2. Financial report: John Cornell delivered an informal report on SPES finances in the absence of Secretary-Treasurer Perry Haaland. (Is there a requirement for a more formal written report???) SPES treasury balance is stable at approximately $23,000. Separate account for Spring Research Conference has a balance of approximately $5,000. Separate account for the SPES/Q&P newsletter has a small balance.
3. Council of Sections report (Spurrier/Meyer):
   1. ASA office continues to encourage sections to co-sponsor Continuing Education offerings at the JSM. Requests from sections to relax some of the deadlines to submit proposals can not be accommodated.
   2. ASA Pres D. Moore challenged sections to find additional ways to serve members. He reported that ASA members who belong to sections are much more likely to maintain their ASA memberships. Currently 50% of ASA members belong to one or more sections. Moore also encouraged sections to challenge the ASA office to provide needed services.
   3. ASA is developing a (new) strategic plan and has identified eight high-priority action items for sections to act on. John Spurrier will send these to the Executive Committee by e-mail for response. ASA is looking for input and for section actions with respect to these action items. The two highest in priority were: 1. Develop a coherent plan for outreach to nonstatisticians and future statisticians.; 2. Explore the viability of diverse areas of publications to meet the needs of members. ASA has allocated $100,000 in seed money to fund new initiatives in support of all strategic plan action items.
   4. In September 1998 ASA members will receive a ballot for the revised ASA Constitution. See the ASA web site for more details (http://www.amstat.org).
   5. A proposed change is in the works for the COS charter, requiring at least two candidates for all elected section positions.
   6. The ASA directory will be updated based on information gathered in the September mailing referenced above.
   7. ASA approved a new policy on scheduling of the JSM. Henceforth, ¾ of the time the JSM will be located in the northern half of North America, ¼ of the time in the south. ASA will also institute a 7-year lead time in scheduling the JSM instead of the current 5 years.
   8. Each section must file a preliminary budget with the ASA office by May 15, and a final budget by September 30. Failure to do so will result in penalties. No spending will be allowed until a budget is filed.
   9. ASA has upgraded its computing facilities. ASA would like input from sections on the types of information they would like to see, specifically with respect to membership. (Membership trends, new members, old members, which members are fellows, etc.)
   10. Some sections have requested that email mailing lists of their members be assembled and maintained by the ASA office. COS would like input from all the sections on this issue. After some discussion, the following SPES position was reached: SPES would like to make use of an e-mail mailing list of its members. SPES would like the ASA office to maintain the list and send messages that SPES composes. There should be an ASA policy in which each section designates one officer to coordinate the sending of messages through the ASA office. (For SPES this would be the Publicity Chair.) SPES recognizes there will be some expense on the part of ASA to do this. SPES also recommends that an initial message be sent to members asking if they would like to receive these section-specific messages or be removed from the list.
   11. COS asked sections if they would offer section membership free to new ASA members. This was approved by unanimous proclamation. ASA office reports that one of the best devices to attract new members is the ASA web site, and encouraged sections to keep their sites current.
   12. ASA K-12 Poster and Project Competitions are requesting funding from ASA sections. Last year eight sections (but not SPES) contributed between $250 and $1,500 each. Linda Quinn is the contact.
   13. COS is creating a “Section of the Year” award to be based on section compliance with documentation requirements (budget and annual report) as well as section accomplishments.
4. Funding requests (Cornell): The Gordon Research Conference on Statistics in Chemistry and Chemical Engineering requested $1000 to fund travel grants for either two students or one international traveler. After some discussion it was proposed that SPES consider travel grants for students presenting papers at the Spring Research Conference, the Gordon Conference, or the Fall Technical Conference. The Undergraduate Data Analysis Contest also requested $1000. As an action item, John Cornell will organize all funding requests and ask for input by e-mail. No decisions were made on any requests.
5. Industrial Speakers (Hare; attachment): Mrs. Donald Marquardt bequeathed $25,000 to the Industrial Speakers Program, now called the SPES Marquardt Memorial Industrial Speakers Program. Only the interest from this money can be spent on the program. Only one visit has been requested/scheduled in 1998.
6. Awards (Vangel): Best contributed paper awards will be given at the mixer. Vangel reported that the procedure for selecting the award winners may need to be adjusted to correct for sparsely attended sessions. He will submit a proposal.
7. Education (Cornell for Sartori): Meeker & Escobar course on Reliability had 29 attendees, and at least 10 more were turned away because of a space mix-up. The Montgomery and Vining course on GLM had 44 people enrolled. The general feeling was to invite Meeker/Escobar to repeat their course next year, and perhaps the Montgomery/Vining course also.
8. Chemometrics (Remund): Pharmacia and Upjohn will continue to underwrite this award through 2000 for $2000/year. Doug Hawkins, Stan Young and _____ won the 1998 award.
9. Nominations (Cornell): Candidates needed for Chair, Program Chair, Secretary Treasurer and COS representative.
10. Fellows Nomination (Piepel): Send ideas for SPES members deserving of fellow consideration to Greg Piepel.
11. Operating Manual (Cornell for Morgan): 15 of 22 job descriptions are on the SPES web site. Greg Piepel will work with Walt Morgan to add additional items to the manual, such as a calendar.
12. Spring Research Conference (Easterling; attachment):

    1998 conference held June 3-5 in Santa Fe, New Mexico. Hosted by the Albuquerque ASA Chapter, 120 people attended. More than the usual number of contributed papers were submitted. An afternoon workshop on data mining given by John Elder had 40-50 attendees. Bovas Abraham was the program chair and Joanne Wendelberger was the local arrangements chair. George Box was the plenary speaker. Six travel scholarships were awarded to students giving contributed papers; SPES contributed $600 for these.

    1999 conference is in St. Paul, Minnesota. Fred Hulting is the local chair, Bill Meeker is the program chair. Two SPES appointees are needed for the SRC Management Committee, although this committee does very little. More details in attachment.

    2000 conference is in Seattle, Washington, joint with the Q&P Research Conference.

13. Fall Technical Conference (Tobias): 1998 conference is in Corning, New York. Connie Borror will take over as SPES program chair for the FTC for 1999. Call for papers is attached.
14. JSM 1998 Program (Beattie): Five roundtable discussions were scheduled this year by Darryl Downing, apparently they were well attended. No other information available on popularity of SPES sessions.
15. JSM 1999 Program (Downing): Eight proposals for invited sessions were reviewed
    1. Spatial Methods for Mine-Field Detection (Cressie et al)
    2. Bayesian Methods for Physical Measurements (Vangel et al)
    3. Statistical Models for Growth Curves(?) (Leslie Moore, Joanne Wendelberger et al)
    4. Transportation Emissions (Tim Coburn)
    5. Statistical Science in the Dept of Defense (Nancy Spruell)
    6. Multiple Response Experiments (Montgomery, Khuri, Myers)
    7. Chemometrics for Pharmaceutical R&D (Wold et al)
    8. Industry/Academia Gap (M Sutherland, Dan Thorpe)

    The executive committee encouraged Downing to favor sessions with broad appeal because attendance determines the number of allocated sessions in future years.

16. Publications (Hulting; attachment): 1997 SPES proceedings contains 34 papers, down from 68 in 1996! Further investigation is needed(?)
17. Web Site (Tobias; attachment): A map of the SPES web site is attached. Dan Meyer on behalf of SPES will ask ASA to move our web site to the ASA server, and ask for disk space to be designated for ftp usage.
18. Newsletter (Cornell): Corwin Atwood will replace Pete Hovey as Newsletter Editor.
19. Appointed Positions (Buckingham): New/continuing appointees for 1999 are
    1. Publications: Pete Hovey
    2. Webmaster: Randy Tobias
    3. Newsletter: Cory Atwood
    4. FTC: Connie Borror
    5. SRC Program: Bill Meeker
    6. Operations Manual: Walt Morgan
    7. Publicity: Ron Fricker
    8. Membership: Liz Schiferl, Kim Vukovinsky
    9. Liaison: [vacant]
    10. Awards: [vacant, but Mark Vangel will continue if no volunteers]
    11. SRC Management: [two vacancies]
    12. Education: [vacant]

Feb. 6, 1999 - Council of Sections Governing Board Meeting
Steve Vardeman

1. The Council of Sections meeting at JSM is on Sunday Aug 8. They typically set aside a few minutes per section to report on any "successes" achieved in the past year. Start thinking about a SPES success story to share. Send descriptions to John Spurrier or Dan Meyer.
2. The ASA office will shortly be sending a mailing to section chairs and treasurers. This will concern section budgets preparation for fiscal year 2000.
3. ASA will also be sending a separate mailing to chairs and treasurers, a call for section proposals for new Member Initiatives. ASA has earmarked $75K to target new strategic initiatives for improving the visibility, activity, operation, and livelihood of the profession. Sections are encouraged to develop initiatives on their own, and to compete directly for the $75K. If SPES does decide to undertake a strategic initiative proposal, we should send it to Steve Vardeman.
4. General reminder: Sections can find themselves with substantial annual surplus balances if their service efforts are not extensive enough. As part of the budget process SPES should be sure to plan spending commensurate with income.
5. ASA has named Brian Yandell, U. of Wisconsin, Web Editor to coordinate and oversee Amstat Online (the ASA Web Site) as of June 1. This position is distinct from the ASA Webmaster's duties, which are more technical/maintenance oriented. Seven (7) Online Associate Editor (AE) positions will be filled over the next few months. These AE's will be responsible for very specific Web areas, such as "Technology", "Outreach", etc. The list of areas is available online on Brian Yandell's web site Look for the LAST seven categories. (The first four are being filled in a different manner.) Please feel free to contact Brian directly if interested. .
6. ASA expects to involve section Webmasters/Internet officers in more and more Association-level material. Section web-masters are asked to attend special planning meetings at the upcoming JSM in Baltimore (probably Wed. morning, Aug. 11).
7. The ASA Webmaster, Linda Javins , has put aside a spot on the ASA Web Site for highlighting any "New and exciting" reports from ASA members. This can include section activities, so please ask your executives to keep this in mind, and to send Linda (perhaps via your section Webmasters) any pertinent material.
8. Council of Sections maintains an information booth at the JSM at these times: Sun., 1:00pm - 4:00pm Mon. from 10:00am - 2:00pm. Sections are being asked to provide volunteers (with preferred time slots) to staff the booth during these times. The duty lasts 1-2 hours.
9. ASA has received a proposal to establish a new section on Nonparametric Statistics. The proposal will be reviewed and possibly voted on at the Council of Sections business meeting August 8th.
10. Section officers should attend Planning and/or Orientation meetings appropriate for their positions at the JSM in Baltimore. These include Chair Responsibility reviews for Chair-elects and Chair- elect-elects; Fiscal planning for all Treasurers AND Chairs; Program orientations for Program Chairs; and Publications/Internet reviews for all Publication and Internet/Web officers. Times and dates for these meetings will be sent to the various individuals prior to the JSM.
11. The ASA has put forth a draft update for its Guidelines of Ethical Practice, for revision later this year. We have been informed that the URL is http://www.amstat.org/about/ethics.html All ASA members are encouraged to view the draft and provide any comments to the Ethics Committee chair.
12. Steve Vardeman represents SPES on the Council of Sections Governing Board. We should be sure to bring any section concerns to his attention at any time.

Mar. 8, 1999 - SPES Chair's News Brief
Janet Buckingham

1. Web Page Updated - Thanks to Randy Tobias for updating the ASA/SPES web page. You should see an updated SPES contact list with addresses, phone numbers, fax numbers, and e-mail addresses. If you still see mistakes, let me know and I will consolidate them for Randy. Also, if you have just assumed a new SPES position, please check the web page to see if the web information for your SPES-area needs updating. There is still some dated material out there in some areas. If you would like to have it updated, please submit the info to Randy Tobias and cc: to me. Randy is great at getting the information out there quickly.
2. 1999 JSM Courses - Both of our co-sponsored courses were accepted by the ASA for presentation at the JSM in Baltimore. Greg Piepel and Randy Tobias will be presenting a one-day course on Sunday, August 8 on "Designing Experiments for Irregular Regions". James Spall will be presenting a half-day course on Tuesday afternoon, August 10 on "Stochastic Optimization and the Simultaneous Perturbation Algorithm". Spall's course is also being co-sponsored by the Statistical Graphics Section. Thanks to all of these presenters for their efforts on behalf of SPES.
3. Spring Research Conference Committee - Andrew Booker (The Boeing Company) has agreed to serve on the SRC Management Committee for 1999-01. Thanks, Andrew!
4. Membership Listings - I have an ASCII text file of the SPES-only and SPES/Q&P memberships as of Feb/99. Let me know if you would like me to send you a copy. This should be used for SPES/ASA business only!
5. Budget Requests - Every year during our JSM SPES Executive Business Meeting we are asked by various groups/organizations to donate SPES funds to their causes. Every year it becomes more and more difficult to make these decisions because (a) we don't fully understand their needs, (2) we don't receive any feedback on whether our financial assisstance was benefical, and (3) we don't know how much money they need. So, this year I would like to try something new. I would like to have each organization requesting money to fill out a "Financial Request Form" detailing such things as why they need the $, how they are going to distribute it, when they need it, how much they need, etc. SPES would only consider donations to those organizations submitting the form. What do you think? Is anyone interested in helping me with this? Is it a bad idea? I would like to get this going ASAP so that we can have it in place long before JSM comes around.
6. JSM Housing Correction - Lee Decker (ASA Meeting Manager) sent me this info:

   An incorrect toll-free number was published on the housing form in the recent Amstat News. The correct toll-free number for US calls is 1-877-288-3441.

7. COS - The Council of Section Governing Board met on Feb 6, 1999. A condensed version of the meeting minutes was placed on our web page under "Miscellaneous Minutes".

Apr. 8, 1999 - SPES Chair's News Brief
Janet Buckingham

1. Amstat News: Ron Fricker is doing a great job at reminding us to send him SPES-related articles for AMSTAT NEWS. Remember that he needs to get those articles off to the ASA office by the first of each month. So, think ahead now if you would like to get something in the June issue and send it to Ron.
2. SPES Meetings at the JSM: I was finally asked by the ASA office to submit our requests for SPES meetings at the JSM. Here is what I have requested:
   

   SPES Executive Meeting	Tuesday, Aug. 10, 8:00-11:00am
   Chemometrics Subcommittee Meeting	Tuesday, Aug. 10, 2:00pm
   SPES/Q&P Joint Business Meeting and Mixer	Tuesday, Aug. 10, 5:30-7:30pm

   I'll let you know in future e-mails if these times are accepted.

3. FTC Moderators: Connie Borror needs to locate some session moderators for the FTC in October. This year's FTC will be held in Houston, Texas. Contact Connie by Aprtil 13 at conni@asu.edu if you would like to help.
4. SPES Newsletter: Cory Atwood has been busy gathering articles for the next section newsletter. He has done a great job for his "first issue". Look for the newsletter to arrive in your mailboxes in June.
5. Operating Manual: Walt Morgan would like some help in reviewing the remaining sections of the Section Operating Manual. He feels pretty comfortable with the job descriptions (but if you haven't submitted one for your position please do so now!). He will be re-writing some sections and would like others to review his draft re-writes. If you can help Walt with any of these sections, please contact him at morganw@rjrt.com.
6. CE Course Cancelled: The JSM CE course proposed by Greg Piepel and Randy Tobias has been withdrawn. Greg is involved in a very intense 4-month project and will not be able to commit the time to put together the type of quality course he would like. So, maybe we will be able to submit this course again next year for JSM 2000. We apologize for any problems this may cause.
7. SPES E-mail Addresses: I found out something interesting with my e-mail software. It will only hold addresses in the TO: box for total character strings of length x! That means that the entire list of SPES people will not fit in one e-mail message. I have to send three separate e-mails to three separate lists. That may sound like a bad thing, but it just proves that alot of people are involved in SPES. So, if you want to send something to the entire 1999 officers/chairs/significant VIPs, don't rely on the addresses that appear in your TO: box from this message. Go to the SPES web page and get the addresses you need. Or, send me a message and I will send them to you.
8. Lastly, I have talked to alot of SPES peole in the last month and I keep hearing a recurring situation. Everybody is BUSY, BUSY, BUSY. There have either been cutbacks in statistics staff, re-engineering (is that still going on?), critical short-fuse projects, or just alot of work. I know it is not easy putting in extra time to do "volunteer" work, such as SPES. I thank you for whatever time you have to devote to SPES and appreciate your efforts to participate in our activities.

1. Minutes from 1998 Executive Committee meeting at the JSM in Dallas were approved unanimously.
2. Financial report: Janet Buckingham presented a report on SPES finances. We are spending about the same as last year, and are on target. We have $26,572 cash on hand at the end of June.
3. Council of Sections report (Spurrier)

   1. ASA contacts
      Mailing lists, membership information	Nancy Hiett (nancyh@amstat.org)
      Database queries	Mary Fleming (mary@amstat.org)
      Web operations	Tom Devlin (devlin@mozart.monclair.edu)

      (John Spurrier reported our web page is considered by ASA as one of the best among the sections.)

   2. Proposals for CE workshops and courses for the 2000 JSM are due to the ASA by October 15th.
   3. Strategic Planning Initiatives:
      1999 - $35,000 to upgrade ASA technology and on-line support.
      2000 - $100,000 is available; board looking for proposals; cost share is welcomed; initiatives should tie to specific items in the strategic plan.
   4. ASA Board items: ethical guidelines were approved; a committee on electronic guidelines was formed; dues were increased from $74 to $80; additional on-line services are anticipated; ASA directory and CD are being sent in the mail.
   5. There is continued interest in having statisticians serve as statistical reviewers for non-statistical journals. Ray Waller is willing to send thank you letter to editors (or reviewers) who do this. Contact Mary Fleming for more information.
   6. A new section on nonparametric statistics was approved (effective 1/1/2000).
   7. Section budgets are due September 30th. There will be no preliminary budgets this year. There is a continued concern about large surpluses in the sections’ accounts.
   8. There are proposed revisions to the Council of Sections Charter including a provision that would have the COS review a section’s charter periodically and a provision clarifying that joint Q&P/SPES members are counted as members of both sections.
   9. ASA is attempting to collect demographic information on all members for their database. About 33% of members provided this information. This information can be entered via the ASA web site (members only section).
   10. Rich Allen from the committee on archives and historical materials wants each section to write/update their history. SPES did this for the sesquicentennial.
   11. Examples of other section’s successes: Student paper award, round table discussion for young investigators (buy them lunch), corporate sponsorship of sessions, list servers set up for communicating with members.
   12. Mary Fleming is interested in specific items of information we want about our members.
   13. Brian Yandell (ASA web editor) is producing AMSTAT Online.
   14. Some sections are publishing their proceedings electronically rather in book form. We should contact the ASA if SPES is interested in doing this. Pete Hovey is taking the lead on this for SPES (see Publications below.)
4. Funding requests/ideas:
   1. Support 10 students/young investigators at a roundtable at 2000 JSM (approved).
   2. Travel stipends to 2000 FTC for students/young investigators. John Cornell will be gathering some further information about how to proceed here (advertising, etc.).
5. Industrial Speakers Program (Vandeven). The following items were approved:
   1. Money to be spent only on travel expenses.
   2. Maximum travel reimbursement: $500 (increased from $250).
   3. Supplement the Marquardt Memorial Speaker fund by $1,500.
6. Awards (Vangel). AMSTAT NEWS announcement will be in the fall. Will Guthrie, who will be taking over for Mark Vangel, expressed thanks to all the volunteers for gathering data (evaluation forms). A proposal to replace the plaque award with a certificate and money, i.e., $100 for the winner, $50 for the runner up, $25 for honorable mention (2 of these) was approved (effective 2000 JSM). A proposal to restrict someone from receiving any of the best presentation awards (winner, runner-up or honorable mention) for 2 consecutive years was defeated. A proposal to restrict the winner of the best presentation award from receiving any award the following year was approved. The best presentation awards (winner, runner-up, and two honorable mentions) will only be given to the person giving the presentation at the JSM.
7. Continuing Education. The SPES Education Chair resigned. Send ideas for proposals for JSM continuing education courses to Janet Buckingham. These proposals have to be submitted to ASA by October 15th.
8. Chemometrics Committee (Remund).
   1. Statistics in Chemistry Award: Award was not given in 1999 (one submission which was not worthy of the award). The new subcommittee chair is mailto:Kristin.Jarman@pnl.gov. Looking for new sponsor of the $2000 award (Pharmacia & Upjohn past sponsor).
   2. Invited Paper Session: Subcommittee chaired by Kwan Lee; co-sponsored by Biopharmaceutical Section. 1999 Invited Paper Session: “Chemometrics for Pharmaceutical Research and Development”, by Svante Wold, Nouna Kettaneh, Weifan Zheng. Currently, no plans for invited paper session at JSM 2000.
9. Nominations Committee. Candidates for elected positions (chair-elect, JSM program chair-elect, and COS rep) need to be submitted to ASA by 9/17/1999.
10. Committee to Nominate Fellows (Cornell/Piepel). Three SPES identified candidates were elected in 1999 (Jim Higgins, Art Fries, Al Liebetrau). Send names for consideration of fellow nomination and also names of nominators for 2000 to John Cornell.
11. Operating Manual should be completed in early fall, and be available via the web. The following job descriptions are missing: JSM Program Chair-Elect, COS Representatives, Web Master, Awards Chair, and Membership Chair.
12. Spring Research Conference (Easterling). The 1999 conference was held in Minneapolis, MN and was extremely successful with 160 persons attending and $6000 profit. The June 26th-28th, 2000, conference will be jointly sponsored with Q&P and held in Seattle. Ideas are still being soliciting (SPES contact: Andrew Booker). A proposal to allocate $600 to sponsor 2 student paper presenter’s travel was approved. The site for the year 2001 is undecided with Atlanta being considered.
13. Fall Technical Conference (Buckingham for Borror). The 43rd FTC will be held October 14-15 in Houston, Tx. There will be a SPES exec committee meeting on 10/13 at 7:30 PM. Connie Borror will assume the Technical Program Committee Chair position in 2001.
14. 1999 JSM Program (Downing). There were 89 SPES talks in 16 different sessions. There was a comment made that scheduling of SPES and Q&P sessions of similar topical areas should not be assigned at the same time.
15. 2000 JSM Program (Rodriguez). Bob Rodriguez presented proposals for sessions. Input on these proposals should be sent to Bob by end of August. We should encourage people to contribute papers at JSM as this may be used to determine how many invited sessions we are allocated in the future. Bob asked for volunteers to lead roundtable discussions.
16. Publications (Hovey). 36 papers submitted for proceedings. Pete will discuss further with ASA options for electronic printing of the proceedings and will seek out a local company that can publish the material electronically.
    1. Web Page (Tobias).The site was migrated to ASA’s server (http://www.amstat.org/sections/spes/).
    2. Newsletter (Atwood).Going well; open to new articles and ideas.
    3. Publicity (Buckingham for Fricker).The section flyer is complete and looks great.
17. Membership Committee (Buckingham for Schiferl/Vukovinsky). Some ideas to improve membership include surveying past members to determine why they left, create brochure on SPES to send to new members, establish process with ASA to receive names of new members and those whose memberships have expired, and speak with non-members who might logically be members.
18. Appointed Positions for 2000 (Hulting).Many available; send suggestions to Fred Hulting.
19. Other Business. Budget due 9/30/1999.

That's all the news for now. I will be completing my term as Chair soon and will be handing over the reins to Fred Hulting. Fred will be a great chair and I encourage you to continue to communicate all your wants, needs, and ideas to Fred, just as you have done so with me this year. Thanks for all the great support you have provided me during this year.

February 20, 2000 - SPES Chair's News Brief
Fred Hulting

Hello SPES VIPers -
Here's the lastest SPES news......

1. Officers - Attached please find the updated Contact List and Who's Who list. I made some corrections, and we added a continuing education chair: Shane Reese from Los Alamos. Welcome, Shane!
2. 2000 JSM - As I write this, Bob Rodriguez is finalizing the JSM program in a meeting at ASA. Bob will be sending everyone a review of the program shortly. However, the program is really looking great. Bob helped secure a total of five invited sessions, and has assembled some very good topic contributed sessions as well. Thanks, Bob! In support of these sessions, the SPES Executive Committee approved $325 to support some non-ASA speakers.

   Joanne Wendelberger has lined up the following five roundtables for the JSM: "Publication of Statistical Applications" (Karen Kafadar), "State-of-the-Art Calibration Methods" (Cliff Spiegelman), "Data Integration" (Alyson Wilson), "Teaching Statistics in an Industrial Setting" (Donald McCormack)and "Degradation Data Analysis and Modeling" (Luis Escobar). See the web page for more details. SPES is also awarding ten Young Investigator scholarships to students wishing to attend these roundtables. Interested applicats need to contact Joanne by April 30.

   Both of our short course proposals for the JSM have been accepted. A one-day course on "Statistical Methods for Failure-Time and Accelerated Test Data" will be presented by Bill Meeker and Luis Escobar. A half-day course on "Wavelets in the Real World" will be presented by Todd Ogden.

   Finally, it is never too early to start thinking about sessions for 2001. If you have ideas, please let Joanne know. These need to be settled soon after the 2000 meeting.

3. FTC Short Course - For the first time, SPES is able to sponsor a short-course at the Fall Technical Conference. The FTC short course committee has accepted the course "Statistical Methods for Reliabilty Data" by Bill Meeker and Luis Escobar. It will be held on the Wednesday before the FTC (October 11).
4. SPES Newsletter - As I indicated in an email a few weeks ago, SPES and Q&P have been looking hard at the newsletter production arrangements, following two consecutive "problem" issues. During a recent conference call between SPES/Q&P representatives, it was decided to continue with the ASA production office for the June issue. Before a decision is made regarding the December Issue and beyond, more fact-finding will take place. We expect a decision regarding these future issues to be made in August.
5. Spring Research Conference - The program for SRC 2000 is taking shape, so be sure to check out the 2000 SRC web site for the latest on that conference (www.boeing.com/jrc2000/). And start making plans to be in Seattle, June 26-28!
6. Miscellaneous
   1. Remember to send your items for Amstat News to Jennifer Van Mullekom; this month's deadline is Feb 28th. And thank you to all of you who have been sending information about your committees to Randy Tobias for posting to the web site. If we can keep the information current, we greatly enhance the value of the site.
   2. The Council of Sections will be seeking funding from the Board of Directors to fund a strategic initiative for making the section proceedings available electronically (probably via CD-ROM). Pete Hovey, our publications chair will be our contact; please send your thoughts to Pete.
   3. The Section Officers Handbook is a valuable resource, and you can now access it online at the ASA web site, under the Council of Sections: http://www.amstat.org/sections/cos/handbook/.

Well, that's all I can think of for now - thanks again to all of you for your hard work! I know that you all juggle many commitments at work and at home, so please know that the time you contribute to SPES is appreciated!

April 24, 2000 - SPES Chair's News Brief
Fred Hulting

SPES VIPers!
Welcome to the April SPES News brief!

1. JRC - Don't forget to register for the Joint Research Conference in June. You'll find the program has now been posted at the website. As a past chair, I can vouch for the quality of this conference, and I will be attending again this year. I encourage you to think about attending, and to please pass the word to your colleagues and let them know about it.
2. 2000 JSM - As I've reported before, JSM plans are pretty much set. I'll forward final schedules for the Executive Comm meeting and mixer when they are approved. However, it looks like these will take place on Tuesday, as usual.
3. FTC - The FTC program has been finalized, and its looking good! At last years Exec Comm meeting, we discussed student scholarships for the FTC, but did not act on them. John Cornell recently gathered information about this, and I believe that such scholarships are consistent with our mission and a good use of funds. There was little support for pushing them through in the middle of this year, so I will place this on the agenda for our meeting at the JSM.
4. Electronic Proceedings - I appreciate the many comments you all sent regarding electronic proceedings. Everyone appears to be in agreement that this is the wave of the future, and best serves the interests of our entire membership. Pete Hovey and I are working with the Q&P folks to see if we can split costs and share resources to help make this happen for this year, as both sections are in a similar place. At this point I believe the main issue is cost and revenue, so our next step is getting a firm proposal for producing the electronic version, and working out our revenue sources. If anyone is interested in helping with this effort, please let me know. I think this could really benefit from more folks being involved.
5. Publicity - Jennifer Huffman has done a great job of filling up our SPES column in the Amstat News. Be sure to get Jennifer your items for the June issue by April 28. Note that SPES also gets an allotment of 1 page per year of advertising space in Amstat News. We have typically used only about 1/3 of this in support of the SRC. Rather than let the remainder go unused, Jennifer is planning to use our remaining space to run a promotional ad for the section in the July issue. This space will highlight some of our JSM activities, as well as tout the benefits of SPES to members and non-members alike. If any of you have 'why I like SPES' comment that may help Jennifer put this together, please pass it on to her!
6. By the way, what Happened to the March News Brief? - Finally, I want to apologize for being a bit out of touch this past month. As with many companies in non-technology sectors, Pillsbury's performance (and stock!) has lagged, and so the company just undertook a major layoff and restructuring that directly affected our statistics group. Recovering from that event had caused me to put SPES on the back burner for awhile.
   
   Of course, in the meantime, all of you have been hard at work, keeping things going! Thank you for making your time and energy available to SPES! Your effort is greatly appreciated!

Fred

August 15, 2000 - SPES Executive Committee Meeting
Robert G. Wilkinson

Tuesday, August 15, 2000
8:00 a.m. - 11:00 a.m.
Indianapolis, IN

Attendees: Fred Hulting, Bob Wilkinson, Connie Borror, Bob Rodriguez, Pete Hovey, Bruce Ankenman, Will Guthrie, Greg Piepel, Dan Meyer, Margie Nemeth, Cory Atwood, Ruey Wang, Shane Reese, Randy Tobias, Jennifer Van Mullekom, Janet Buckingham, Mark Vandeven, Rob Easterling, Chris Nachtsheim, Joanne Wendelberger

1. Minutes from 1999 Executive Committee meeting, JSM, approved unanimously.
2. Financial report (Wilkinson). Our finances haven’t changed very much from last year. We have $27,210 on hand at the end of June. In 1999, we had $26,572 on hand. Travel stipends ($600) for the SRC were mistakenly charged to the SPES/IMS account. Bob will ask ASA to move this to the general ASA account. Also, Bob will check into the status of the Marquardt account.
3. Council of Sections report Dan Meyer/Margie Nemeth presented items from the Sunday meeting. Some highlights:
   1. Electronic Proceedings: There is an ASA proposal to distribute all sections proceedings on CD-ROM. The CD’s would cost $20 to buy. Revenues depend on the number sold (2500 is the break even point). Each section’s revenue is proportional to the number of papers in the proceedings. The proposal is for 2001. SPES voted unanimously to support this proposal, and would eventually like to see the proceedings online. Dan Meyer/Margie Nemeth will also convey to ASA a suggestion to charge $5 more for the conference, and give all registered persons a copy of the CD.
   2. ASA is assessing whether there is a desire to have JAVA applet availability on the ASA web site. No strong needs were expressed
   3. Fred will respond to a survey about section’s needs on conferences/workshops.
   4. ASA is concerned about persons/companies being solicited for money from multiple ASA sources, and has proposed that all solicitations over $1000 go through ASA. This was not well received at the SPES business meeting.
   5. Miscellaneous Items: Membership is flat; very few members belong to a section; may build a new ASA building; Ray Waller’s (Executive Director) term expires next year; ASA staff retention is OK; there is a proposal for ASA to take over the financial aspects of conferences, and charge us 25-30% of the budget (not well received by SPES).
4. Funding requests/ideas:
   1. The following funding requests were all approved unanimously:
      

      Request	Amount
      Spring Research Conference Student Scholarships	$800
      Fall Technical Conference Student Scholarships	$400
      Support for the Gordon Research Conference	$1500
      Support for the Undergraduate Data Analysis Contest	$250
      Student stipends and discussion leaders for JSM luncheons	10 persons and 5 discussion leaders
      JSM speaker awards	$200 ($100 first, $50 second, and two $25 honorable mentions)
      Support for continuing education at JSM for a student	$250

   2. Other Ideas (not approved/voted on):
      1. Student travel stipend to JSM if get fellow students to sign up for SPES
      2. JSM travel stipends for students
      3. Student speaker awards at JSM
5. Publications.
   1. Pete Hovey investigated electronic proceedings for SPES (this may be a moot point if ASA proposal passes).
   2. There were numerous complaints voiced about not receiving ASA mailings. Pete Hovey will convey our concerns to ASA.
   3. Items to be posted on SPES’s web site should be sent to Randy Tobias.
   4. Send inputs to be included in AMSTAT News to Jennifer Van Mullekom (30th of each month). We also have a half page of ad space left in AMSTAT News.
6. Industrial Speakers Program (Vandeven). Information on the program is available on our web site. We have funding to support up to 6 speakers per year; there have been 2 speakers so far this year. We would like to increase exposure in academia; send publicity ideas to Mark.
7. Awards (Will Guthrie). Awards for last year will be given out at the mixer. This year’s awards will be announced in the December Newsletter and in AMSTAT News.
8. Education (Shane Reese). Two proposals were presented (Analyzing Fractional Factorial Experiments in the Presence of Dispersion, Decision Making Course). There were some questions about the content of the decision making course. Shane will get more information. Some ideas for other courses/workshops: Excel-based statistics, how to analyze split plot designs.
9. Chemometrics Committee (Wang, for Lee). An update was given.
10. Spring Research Conference (Easterling). The 2000 conference was a success (180 people attended). Next year’s conference will be held co-sponsored by the University of Virginia, and held in VA.
11. 2000 JSM Program (Rodriguez). The number of contributed papers is down (18-20%). Participation is also down, but CE attendance is up. SPES was well represented. Bob will be assembling a position description for program chair.
12. 2001 JSM Program (Wendelberger). SPES has 3 automatic slots for invited sessions. Four good proposals were received; three were identified for the SPES slots, and the fourth appears to be slated as a Q&P allocated session. A fifth proposal (less-developed) is a candidate for open competition.
13. Nominations Committee (Hulting, Nachtsheim). A slate of candidates will be assembled for elected slots (9/15). Let Chris or Fred know of any suggestions.
14. Committee to Nominate Fellows (Buckingham). Solicitation article will occur in the October AMSTAT News. We would like to encourage nominations of SPES members. Nominations need to be submitted by 3/1/2001. Nominees need to be ASA members for at least 3 years. Send your suggestions to Janet.
15. Fall Technical Conference (Borror). Information is available at www.cpid.net (link available from SPES’s web site). There is a call for papers for the 2001 FTC in Toronto (deadline: 1/22/2001).
16. Miscellaneous (Hulting). Fred presented a handout from the Operating Manual Committee Chair (Walt Morgan). Goal is to have a complete draft complete by 12/31/2000. Nominations for the 2001 Deming Lecture are due by 12/1/2000.

December 4, 2000 - SPES Chair's News Brief
Fred Hulting

Hi All -
Well, as we begin December (my last month as Chair) there are a few items that I can update everyone on. In particular,

1. Our New URL - I don't know if I passed this along to everyone, but SPES now has its own domain name: www.asaspes.org! This address points to the web site maintained by Randy Tobias. Try it out! And, continue to provide your information updates to Randy.
2. Chair-Elect - As many of you know, Jane Booker has resigned from her position as 2001 Chair-Elect because of health concerns. We all wish her well, and will miss her experience and ability. Fortunately, Chuck Bayne has agreed to replace Jane, by appointment from the Executive Committee. Welcome, Chuck! Chuck has worked in several capcities for SPES in the past, and we are happy to have him back.
3. Fall Technical Conference - I enjoyed this year's FTC, held here in Minneapolis. SPES sponsored the Friday luncheon speaker (President Mike O'Fallon of the ASA). Attendance was up over last year, but lower than in the recent past.
   
   We held a brief Section meeting on the Wednesday evening of the FTC, with ten people attending. The meeting was simply an update on SPES activities, and a chance for some discussion. I am thankful to those of you who attended and I have passed along the specific comments from the meeting to the responsible committee folks.
   
   This is first time that I have attended all three of the meetings that SPES co-sponsors in one year (SRC, JSM, FTC). They are all different and enable us to reach a broad cross-section of interests among our members. The FTC is a part of the heritage of SPES, with a focus on applications, and a smaller set of talks. The SRC attracts and energetic group focused on applied research, and offers many different speakers. I believe it is great to have both conferences as part of our "portfolio."
4. Continuing Education - For the first time this year, we sponsored a Short Course at the FTC. Bill Meeker gave a version of his Reliability course, and it was a huge hit, out drawing all of the other classes (even the Six Sigma class!). I want to thank Bill for his effort. Many folks were very happy with the class, and SPES will net fair amount of money as well.
   
   Many of you will recall from this summer's Exec Meeting that we did not have any strong short course nominations for the 2001 JSM. Shane worked hard to try and build on a few of our suggestions, but in the end Chris, Shane, and I did not feel we had strong enough courses to risk offering. So, SPES will not be sponsoring any courses next Summer. However, it is not too soon to be thinking about ideas for next year's FTC, or for the 2002 JSM. Let's try to come up with some good ideas!
5. Proceedings - In September, the Council of Sections passed a resolution (27 to 1; SPES voted "yes") to go to a CD-ROM proceedings for the 2001 meetings. So far it looks like it will be a single CD volume with all the sections on it. Look for more information in the coming year.
6. Miscellaneous - Recently I visited the University of Illinois as part of the SPES/Marquardt Industrial Speakers program. As always I enjoyed the interaction with the students and faculty. We need to continue to find ways to promote this valuable program. If you have ideas, please send them to Mark Vandeven....Some key dates associated with the 2001 SRC are approaching. I have attached some information about that conference to this email.....Also, the 2001 FTC needs abstract submissions by January. Check out the SPES web site for more details....Our membership committee has drafted a nice brochure that we can use to provide information to new (and existing) members. We'll update you on plans for member outreach as they are developed....Walt Morgan is trying to finish up the operating manual by this spring. If you are contacted to provide information, please take some time to help Walt.

I guess that's it for now. More info to come soon as we wrap up the year.

And, as always, thanks for the work you do - it makes my job much easier!

Fred

August 7, 2001 - SPES Executive Committee Meeting
Robert G. Wilkinson

Tuesday, August 7, 2001
8:00 a.m. - 11:00 a.m.
Atlanta, GA

Attendees: Chris Nachtsheim, Bob Wilkinson, Pete Hovey, Robert Rodriguez, Chuck Bayne, Max Morris, William Li, Kwan Lee, Shane Reese, Fred Hulting, Will Guthrie, Margie Nemeth, John Cornell, Jim Rutherford, Liz Schiferl, Joanne Wendelberger, Mark Vangel, Russ Lenth, Dennis Lin, Bob Starbuck

1. Minutes from 2000 JSM Executive Committee meeting approved unanimously.
2. Financial report (Wilkinson). Our finances are in good shape. We have $29,080 on hand at the end of May (general SPES account). We had $27,210 on hand at the end of 6/2000. We should work at moving these numbers down to around twice of our yearly expenses (~ $19,000). The SPES/IMS account has $19,263 (5/31/2001) compared to $12,710 (6/30/2000). The joint SPES/Q&P account has $368 (5/31/2001) compared to $1,330 (6/30/2000). The permanent restricted and temporary restricted Marquardt funds contain $26,250 and $4,132 respectively, at the start of 2001.
3. Education (Reese). We have no short course at the FTC this year. For JSM 2002, there are 2 proposals for short courses (would like more suggestions), i.e., DOE with Dispersion Effects, and Software Reliability. Please send course suggestions to Shane Reese. Some suggestions at the meeting included mixture designs, (manufacturing sector) data mining, simulation, and statistics using Excel. Looking at attendance numbers and course feedback forms from JSM might also provide some ideas.
4. Council of Sections report (Nemeth). Some highlights:
   1. Charter revision approved
   2. Step-by-step procedure for approving new sections was proposed (will vote on later this year). SPES unanimously approves of this new process. There have been 3 new section inquiries, i.e., statistical genetics, multivariate statistics, and bioinformatics.
   3. Advisory Committee on Continuing Education: Suggestions for topics would be appreciated. October 15 is the deadline for course requests. SPES recommends that ASA looks at their feedback forms from Continuing Education activities at JSM, and speak with the local Sections. Also, Web-based training (e.g., PlaceWare) would be good to look into.
   4. Strategic Planning Committee: ASA wants to develop a system where ASA members get awards from other organizations. Contact ASA with your input.
   5. Membership Task Force: Goal is to expand membership to non-statisticians, and to have a larger international presence.
   6. Council of Chapters Booth: Difficult to find people to sit at the booth. There was no interest in the proposal for SPES to take over the booth for 2-4 hours.
   7. Proposals for Strategic Planning Funding: Suggestions due before early 2/2002 meeting (email on how to submit suggestions will be coming). $100,000 is available yearly.
   8. ASA Board of Directors: Increase in membership dues coming in 2002. The CD-ROM proceedings should be a service, not a profit generator, and should be made available as soon as possible (SPES view point).
   9. ASA Web site: A new and improved site should be available 10/1/2001 (includes LISTSERV capabilities).
   10. ASA does not have up-to-date email addresses for many (50%) of its members.
   11. Suggestion to ASA: Benchmark other professional societies
5. SPAIG (Starbuck). SPAIG and SPES have industrial speaker programs described on the web. It was decided to hot link these web sites.
6. 2001 JSM Program: Joanne Wendelberger did an excellent job with the 2001 program.
7. 2002 JSM Program (Lenth)
   1. We have 3 allocated invited sessions (one is the Chemometrics session). We have 5 potential sessions, which leaves 2 for the competition.
   2. Do we want all Roundtable luncheons on the same day? (current situation)
   3. We will be looking into moving the Chemometrics session to the other alternating year (when there are more session open for competition)
8. Funding requests/ideas: Chris Nachtsheim will follow up to see that we offer a student scholarship at the 2001 FTC ($400), and who is the contact for the undergraduate data analysis award ($250). Approved items for 2002:
   

   Request	Amount	Approved
   Spring Research Conference, three $400 Student Scholarships	$1200	Unanimously
   Fall Technical Conference Student Scholarships	$400	Carry over
   Support for the Undergraduate Data Analysis Contest	$250	Carry over
   Student stipends and discussion leaders for JSM luncheons	10 persons and 5 discussion leaders	Carry over
   JSM speaker awards ($100 first, $50 second, and four $25 honorable mentions)	$250	Unanimously
   Support for continuing education at JSM for a student	$250	Carry over
   One year membership to zoomerang.com (or related company) for doing online surveys	$600	Unanimously

   Other Ideas (not approved/voted on):

   • Supplement JSM course instructors ($500)
   • Travel support for overseas invited speakers. We need a policy here (Nachtsheim).
9. Publications (Guthrie, Hovey, Rutherford, Van Mullekom).
   1. Newsletter was mailed out very late. We will be moving to an electronic only version by June 2002. The main issue is having up to date email lists. To address this issue, we may use postcards to tell the subscribers that a new online version is available, and that they should update their email address at ASA.
   2. We need a process to handle the occasional inappropriate talk and paper at JSM.
   3. (Jennifer Van Mullekom via Liz Schiferl) We have 1 free page of advertisement space per year in Amstat News. Articles for Amstat News are sent in on the first of the month prior to their scheduled appearance in Amstat News. Send inputs and suggestions to jwhf@lubrizol.com.
10. Fall technical Conference (Hulting). We are pursuing changes to our sponsorship to make us a more equal partner in this conference. Handout was provided; send feedback to Chris Nachtsheim.
11. Operating Manual. Executive committee members should update this information when your term expires.
12. Awards (Guthrie, Li). William Li will be looking into alternative presentation forum for the JSM speaker awards (to make the presentation more formal).
13. Membership Committee (Schiferl). A new member brochure was developed. Send feedback to Liz Schiferl.
14. Spring Research Conference (Morris). Attendance was down this year (75 persons). Some possible reasons for this was that it conflicted with the Interface conference, and it's location. Nevertheless, it was a good conference. Next year, the SRC will be in Ann Arbor, Michigan (University of Michigan is a co-sponsor).
15. Membership Survey (Nachtsheim, Hulting, Bayne). It was decided to administer the survey on-line (zoomerang.com). The cost is around $600 per year. Please send feedback on the draft survey to Chris Nachtsheim. A brainstorm of items we would like to know from the survey are:
    • What short courses would you like to see offered?
    • Do you work in academia or industry?
    • What do you find most useful about SPES?
    • What are your primary job duties?
    • Do you want to participate in SPES?
    • Do you want more information about SPES?
    • What should a professional society offer its members?
    • How can SPES serve your needs?

Meeting adjourned at 11:21 am.

August 13, 2002 - SPES Executive Committee Meeting
Linda W. Blazek

Tuesday, August 13, 2002
8:00 a.m. - 11:00 a.m.
New York, NY

Attendees: Chuck Bayne, Linda Blazek, Russ Lenth, Max Morris, Fred Hulting, Randy Tobias, Jim Rutherford, Sarah Kalicin, Kwan Lee, Margie Nemeth, Janet Buckingham, Ranjan Maitra, Robert Rodriguez, Will Guthrie, Mark Vandeven, Pete Hovey, Mark Vangel

8:00 Welcome, Introductions, Review Agenda (Bayne)

8:10 Approval of 2001 JSM Minutes (Blazek)

Minutes from 2001 JSM Executive Committee meeting approved unanimously.

As of 8/1/02, the SPES general account balance is $26,238.74 as compared to the 8/1/01 balance of $28,103.01. We've reduced the balance by about 2K. The joint SPES/Q&P balance is 504.43 compared to same time last year of $1,060.80. The SPES-IMS account balance is $19,893.65 where the same time last year was $19,059.66. No new information on the Marquardt fund. Will contact Steve Porzio (ASA office to get report about Marquardt and request it be associated with the other SPES accounts on the web site in the future.

• Proceedings on CD: Pages 19,225, SPES 28 papers on CD. Allocated revenue & costs of papers on CD. SPES paid $712. Actual page charge - $ . Lost $82 on total. New proposal to change system for page totals. Allocate page charges the same way allocate costs? Proceeding sold last year 700. This year about 400 so far. Have added $10 to cost so now $35 per CD. Will add page numbers and headers, and program book. Will add $2000 to cost. Ask to advertise CD in our newsletter.
• ASA will allow section to endorse a course next year instead of co-sponsoring. Then no financial responsibility. ASA supplies monitors for courses now. Want section to supply monitor. The monitor gets in free and is usually a student. Endorsing is for advertising purposes.
• ASA revamping CE system. Meeting today (8/13) at 2:00 to discuss. Will have core curriculum. Want sections to define core curriculum and details such as development and maintenance.
• New building is behind schedule - renting old space
• Survey being analyzed
• Student membership is up, regular is flat or declining
• Action item: Are we interested in holding local and regional meetings?
• $50 increase in registration next year for the JSM meetings since haven't kept up over the year. San Francisco is last year up to 2009 that will be in hotel. Then in convention center. In 2009 in DC with ISI but ISI wants $2 million from ASA for it. Sign contracts 7 years ahead.
• ASA will try to have voting done electronically starting next year. Next year will be both electronically and paper.
• Society for industrial and applied math want to have several small books. Looking for potential authors.
• Ethics committee for government decided that federal employees cannot serve as any ASA officers - including section officers. ASA will look into it further.
• Transportation is approved as a special interest group. Have three years to become a section.
• An officer of a section cannot vote to give themselves money. Conflict of interest questions contact Steve Porzio.
• Feedback:
  1. Electronic voting - we're skeptical about functionality
  2. CD cost - decided yes. Suggest giving one to all registrants and increasing registration fee by $5.00
  3. Round table lunches - getting expensive and make no money.
     

• Amount for student to attend spring research conference. Usually annually approved. Add to next year's budget as well. Max Morris
• Motion to approve 3 $400 scholarships for SRC - passed unanimously
• Janet - add item to our website showing all student scholarships to various meetings Russ seconded. Approved unanimously.
• Bob Rodriguez motioned to allocate $2000 for Gordon for 2003 if request comes in.
• Selecting students for scholarships - what is process?
• Approved items for 2003:
  

  Request	Amount	Approved
  Spring Research Conference Student Scholarships	3×$400	Unanimously
  Fall Technical Conference Student Scholarships	1×$400	Carry over
  Gordon Research Conference	$1200	Unanimously
  Support for Undergraduate Data Analysis Contest	$250	Carry over
  Student stipends and discussion leader for JSM luncheons	10 persons and 5 discussion leaders, est. ~$600 for 2003	Unanimously
  JSM speaker awards ($100 first, $50 second, and four $25 honorable mentions)	$250	Unanimously
  Support for continuing education at JSM for students for SPES sponsored or endorsed courses	2 for cost of course at registration	Unanimously
  One year membership to zoomerang.com (or related company) for doing online surveys	$600	Carry over
  Travel support for up to 2 overseas invited speakers for invited or topic contributed sessions	2×$500	Unanimously
  Supplement JSM course instructors honorarium of $500 per course for full day, $250 for half day for SPES sponsor or co-sponsored course	est. ~$1000 for 2003	Unanimously

8:55 Publications (Guthrie)

• Proceedings (Guthrie)
  Will Guthrie: 28 SPES papers published last year on CD. Fall Technical Conference list of speakers needed. Get information from Christina Mastrangelo.
• Newsletter (Hovey/Rutherford)
  Pete Hovey: Transitioning to email publications of newsletter in December. Has run test distribution of email addresses. Would like the senior newsletter editor to have authorization to get ASA list of email addresses. Of about 800 addresses, got about 100 returned as undeliverable. December will have postcard reminder. Next year will be first time with just email distribution.
• Publicity (Van Mullekom)
• Web Page (Tobias)
  

Speakers Program: Mark Vandeven: Sara Kalicin - associate at Kraft foods in NJ will take over for Industrial Speakers. Balance - get new Marquardt numbers. Now have speaker bios on web site.

9:20 Education CE Course (All)

• Sponsored 3 students to take courses this year. Transferred money from SPES fund to ASA fund to pay for courses.
• Proposals for next year? Need new section chair for CE. This job includes the advertising of the courses to get participants.
  

• Kwan: Currently, Chemometrics invited sessions are every other year, on the even numbered years. Discussed proposal for the Chemometrics invited sessions move to odd years instead of even years. Mark says it is too late now for 2003. Perhaps for 2005. Could put it in invited competition instead.
• Proposal: For 2004, have planned Chemometrics invited sessions. For 2005, have Chemometrics invited sessions. Then have Chemometrics invited sessions only in odd years instead of even years. Approved.

9:35 Break

9:45 Spring Research Conference (Morris)

Max Morris: This year held in Ann Arbor, Michigan. Jeff Wu set up original idea to have conference 10 years ago. About 200 participants. Next year in Dayton, Ohio. In 2004 will be in DC area with NIST as the sponsor. Try to add item in newsletter both before and after conference. Also, perhaps add pictures to web site.

Handout of the SPES sponsored at JSM. 14 sessions (3 invited, 4 topic contributed, 7 contributed). Also, 23 other sessions as co-sponsor

• See report. Attach report to minutes. Best way to get students to lunch is to send email to department chairs.
• For sessions: see report
• 3rd allotted slot: received strong proposal with list of speakers.
• Competition slot: Need broad appeal across sections. Mark asking for suggestions. Would like to have 2 for competition.
  

Chuck, Bob, and ? will be putting together list of nominations. Send any candidates to Chuck. Announce at mixer tonight.

10:30 Fall Technical Conference (Mastrangelo)

Chuck reported for Christina Mastrangelo things pretty well set up for FTC. Bill Woodall will be speaker for Friday luncheon that SPES sets up. Traditionally, the speaker is the ASA President. 2002 in Valley Forge. 2003 is in El Paso.

10:55 Membership survey (Schiferl)

Meeting adjourned at 11:00 am.