Meeting Requests


Enter ASA Section, Committee, or Journal Meeting Requests
(Use this form for ASA Section, Committee and Journal meetings and events only)

Enter Other Society Sponsored Event
(Use this form for any events sponsored by non-ASA groups)

The deadline for all Meeting Request Forms to be submitted is March 28, 2013.


ASA Section or Committee Meeting Request Instructions

  1. Use this form for ASA Section, Committee and Journal meetings and events only.
  2. Be prepared with the following information before you begin:
    • Group Name - ASA Section, Committee or Journal (ASA Journal only) responsible for meeting expenses.
    • Title - Meeting or event title as it should appear in the JSM Program. For example, "Section on Statistical Education Business Meeting."
    • Chair contact information - Name, affiliation, phone number and email address for person organizing/hosting event (should be ASA Section, Committee or Journal chair). Please use the correct email address for the chair! Contact records are merged by email address.
    • Meeting Date/Time - Be prepared with TWO possible dates/times for the meeting. Every effort will be made to schedule the meeting with the 1st choice date/time. However, due to the number of JSM events and space limitations, alternate meeting dates/times may be used. Please start breakfast meetings at 7:00 am to avoid conflicts with the technical program, which begins at 8:30 am.
    • Length of Meeting - Select the length of the meeting (in 30 minute increments). All meetings will be scheduled for 1.5 hours unless otherwise noted. Multiple events will be scheduled in the same meeting rooms throughout each day, so please plan carefully.
    • Open or Closed - Is this event open to all JSM attendees? If not, select "Closed" on the submission form.
    • Estimated Attendance - Provide the number of attendees you anticipate at the meeting. Meeting room assignments are based on this number, so please plan carefully.
    • Room Setup - Select from the options provided. If the preferred room setup is not listed, select the room set that best matches your needs and describe your room setup needs in the "Comments" field at the bottom of the submission page.
    • Budget - If you wish to order meals, refreshment breaks, or audiovisual equipment, your budget or treasury must have funds to support this session. Please check with your Section Treasurer or Committee Chair to determine what funds (if any) are available.
    • Food - Please select all food and beverage items to be provided at the meeting. Menu options are based on prescribed hotel quantities. Calculations will automatically round up (e.g., if you select bagels for a group of 20 people, your order will round up to 2 dozen bagels). The prices provided are estimates and subject to change based on the property at which the meeting is held. Actual prices will be provided by June 3, 2013 along with the meeting schedule and location. If you do not see a food item that you are interested in, please provide that information in the comment field.
    • Audio/Visual (A/V) Equipment - Select A/V equipment from the options provided. If you would like to order a piece of equipment that is not listed, please enter this information in the "Comments" field at the bottom of the page.
  3. Enter all of the information listed above on the online submission form.
  4. The ASA meetings department will schedule all JSM meetings and events in April 2013. The chair listed in the submission will be contacted via email by June 3, 2013 to confirm the meeting details.
  5. Please submit each meeting or event request separately. If two meetings or events should be scheduled in the same room, please enter this information in the "Comments" fields for BOTH submissions.
  6. Contact meetings@amstat.org with any questions.

Other Society Sponsored Event Request Instructions

  1. 1. Use this form for any events sponsored by non-ASA groups.
  2. Be prepared with the following information before you begin:
    • Group Name - group responsible for meeting expenses.
    • Title - Meeting or event title as it should appear in the JSM Program.
    • Chair contact information - Name, affiliation, phone number and email address for person organizing/hosting event. Please use the correct email address for the chair! Contact records are merged by email address.
    • Meeting Date/Time - Be prepared with TWO possible dates/times for the meeting. Every effort will be made to schedule the meeting with the 1st choice date/time. However, due to the number of JSM events and space limitations, alternate meeting dates/times may be used. Please start breakfast meetings at 7:00 am to avoid conflicts with the technical program, which begins at 8:30 am.
    • Length of Meeting - Select the length of the meeting (in 30 minute increments). All meetings will be scheduled for 1.5 hours unless otherwise noted. Multiple events will be scheduled in the same meeting rooms throughout each day, so please plan carefully.
    • Open or Closed - Is this event open to all JSM attendees? If not, select "Closed" on the submission form.
    • Estimated Attendance - Provide the number of attendees you anticipate at the meeting. Meeting room assignments are based on this number, so please plan carefully.
    • Room Setup - Select from the options provided. If the preferred room setup is not listed, select the room set that best matches your needs and describe your room setup needs in the "Comments" field at the bottom of the submission page.
    • Ordering Food - If you need to order food from the conference hotel, please check "Yes." The hotel will contact the chair directly in May 2013 for specific food and beverage information.
    • Audio/Visual (A/V) Equipment - If you need to order A/V Equipment, please check "Yes." The conference A/V company will contact the chair directly in May 2013 for specific A/V information.
    • Printed materials - Would you like the event listed in the 2013 JSM Program? If not, please check "No."
    • Web Site listing - Would you like the event listed in the 2013 JSM Online Program? If not, please check "No."
  3. Enter all of the information listed above on the online submission form.
  4. The ASA meetings department will schedule all JSM meetings and events in April 2013. The meeting chair listed in the submission will be contacted via email by June 3, 2013 to confirm the meeting details.
  5. Please submit each meeting or event separately. If two meetings or events should be scheduled in the same room, please enter this information in the "Comments" fields for BOTH submissions.

Questions? Please contact the ASA Meetings Department.

 
ASA Meetings Department  •  732 North Washington Street, Alexandria, VA 22314  •  (703) 684-1221  •  meetings@amstat.org
Copyright © American Statistical Association.