1. Types. The committees of the Association shall consist of the Executive Committee and other committees of the Board of Directors, Standing Committees as provided by the bylaws, and such Continuing and Ad hoc Committees as the President or the Board of Directors may establish. Continuing Committees may be established for an indefinite period of time in order to satisfy a particular need or interest of the Association. Ad hoc Committees may be established for a specified temporary period of time to carry through one project. When a new committee is established, the President or the Board of Directors shall designate it a Continuing or Ad hoc Committee.
2. Membership. The term of membership on Standing and Continuing Committees, if not otherwise specified in these bylaws, shall be three years. The term of membership for Ad hoc Committees is the life of the committee. Initial terms shall be set by the President or the Board of Directors for one, two, or three years so that, whenever possible, one-third of the members shall be appointed each year. No member may serve on a committee for more than six consecutive years without Board approval, except for ex officio members. Members of committees shall serve until their successors are appointed or elected.
Each committee shall be governed by a chair appointed by the President and a vice chair appointed by the chair. A committee chair is a member of the committee and thus holds a three-year term. When a chair's appointment is due to expire, the President-Elect shall designate a replacement to a three-year term as chair. If a chair vacates the position in mid-term, the President shall appoint a replacement to serve the duration of the term. All members of ASA committees who are appointed by the ASA shall be full members of the association during the term of their appointment. Exceptions for certain committees or committee positions can be granted by the Leadership Support Council when appropriate for the function of the committee. The Executive Committee may remove a chair or member from a committee.
3. Normal Time of Appointment. In order that new members of Standing and Continuing Committees may begin work promptly, the President-Elect shall normally designate these members for three-year terms. If possible, this shall be done at least six months prior to the time the new committee members take office. If a vacancy occurs in a committee in mid-term, the President shall appoint an individual to complete the term.
4. Committees of the Board of Directors. The committees of the Board of Directors are listed next.
a. Audit Committee
. The Audit Committee shall consist of the Treasurer, who acts as chair, the chair of the Budget Committee, and the Past President. It shall periodically recommend an audit firm to the Board of Directors; serve as the Board of Directors' liaison to the Association’s auditors; represent the Board of Directors in discharging its responsibilities relating to the accounting, reporting, and financial practices of the ASA; have general responsibility for surveillance of internal controls, accounting, and audit activities of the ASA; ensure the audit is carried out in a fiscally sound manner; review with the audit firm their audit procedures, including the scope and timing of the audit, the results of the annual audit, and any accompanying management letters; assess the adequacy of internal controls and risk management systems; review the IRS Form 990, 990-T, and Virginia Form 500; review the document destruction and whistleblower policies; and review material about any pending legal proceedings involving the ASA.
b. Budget Committee
.The Budget Committee shall consist of the three Vice Presidents and Treasurer, the latter ex officio without vote. The senior Vice President shall serve as chair of the committee. The Committee shall annually recommend the operating budget for the coming fiscal year, including the Association staff compensation budget (salaries and fringe benefits), for action by the Board of Directors; periodically review the Association’s financial results in comparison to the budget; and periodically assess the facilities needs of the Association home office.
c. Executive Committee
. An Executive Committee shall be constituted as described in Article VII of the Constitution.
d. Management Review Committee
. The Management Review Committee shall consist of the President, who acts as chair, the President-Elect, and the Past President. It is responsible for the performance review and performance evaluation of the Executive Director.
5. Standing Committees. The Standing Committees are listed next. Each committee shall, with support from ASA staff, maintain and periodically update a procedures manual.
a. Leadership Support Council: The Leadership Support Council shall consist of at least five members appointed by the President. In addition, the President-Elect, the Past President, and the Vice Presidents are ex-officio, voting members of the Leadership Support Council. The President-Elect shall serve as chair. The Leadership Support Council advises the Board on the effective use of committees in the strategic activities of the Association.
b. Program Committee. The Program Committee for a given year shall be responsible for planning the annual meeting of that year. Considering nominees suggested by the Committee on Meetings, the candidates for President-Elect shall agree upon the chair of the Program Committee, approximately two years prior to the meeting. The Council of Chapters shall designate a Chapter Program Chair, and each section of the Association shall designate a Section Program Chair. The Chapter Program Chair and each Section Program Chair shall be a member of the Program Committee and shall attend the initial meeting of the Program Committee. Invitation to subsequent meetings shall be at the discretion of the Program Committee Chair, who shall retain final responsibility for organizing the program of the annual meeting.
c. Committee on Meetings. The Committee on Meetings shall consist of the chairs of the Program Committees for that year, the prior year, and the coming year and three other appointed full members. The Committee shall also include a representative designated by each of the other Joint Statistical Meeting (JSM) partners to serve a three-year term. Initial terms shall be for one, two, or three years so that, whenever possible, one-third of the representatives shall be appointed each year. The full Committee shall have voting rights on all JSM issues, but the Committee members who are representatives of the JSM partners shall not have voting rights on non-JSM issues. The chair shall be chosen from among the three ASA-appointed members of the Committee. The duties of the Committee shall consist of:
(1) Recommending general policy for all meetings, including annual meetings, subject to approval by the Board of Directors;
(2) Planning for annual meetings and providing for continuity in practices and programs of the annual meetings;
(3) Fostering innovation in annual meetings and evaluating the results;
(4) Fostering regional meetings, including those of chapters and sections, which may be cosponsored with other organizations;
(5) Nominating candidates for the chair of each Program Committee.
d. Investments Committee. The Investments Committee shall recommend to the Board of Directors, and assess adherence to, investment guidelines that will improve the safety, return, reporting, or management of the investment accounts; periodically review the holdings in the investment accounts of the Association; assess appropriate benchmarks for investment performance; evaluate the performance of the investment managers and consultants; recommend to the Board of Directors, as appropriate, steps that will improve the safety, return, reporting, and/or management of the investment accounts; and such other matters related to the financial performance of the Association as the Board may assign from time to time. The Investments Committee shall consist of the Treasurer as chair and six full members, each serving a three-year terms, designated by the President-Elect.
e. Committee on Nominations. The Committee on Nominations shall consist of six full members of the Association, each serving a two-year term. Each year, with the consent of the Board of Directors, one member shall be appointed by the President, one member shall be appointed by the Council of Chapters, and one member shall be appointed by the Council of Sections. The Committee shall make nominations for offices as provided in Article V, Section 1. No member may serve on the Committee for two full terms in succession or be a member of the Board of Directors. Members of the Committee shall not be eligible for nomination by the Committee.
f. Committee on Fellows. The Committee on Fellows shall consist of nine Fellows, three of whom shall be designated by the President-Elect for a term of three years. No Fellow may serve on the Committee for more than one full terms. A member of the Committee with longest continuous service shall serve be designated as chair for a one-year term by the President-Elect. The Committee shall elect Fellows in accordance with Article I, Section 5.
g. Committee on Publications. A Committee on Publications shall be constituted as described in Article X.
h. Constitution Committee. Not more than eight years after the adoption of the Constitution and bylaws, the President shall appoint a Constitution Committee for the purpose of reviewing the Association's Constitution and bylaws. If necessary, the Committee shall prepare a revision to be submitted to the membership not more than ten years after the adoption of this Constitution, in accordance with provisions and exceptions of Article XIV of the Constitution. In the event that the Constitution Committee undertakes a major revision of the Constitution and bylaws, the Board of Directors may extend the life of the current Constitution and bylaws for one year at a time.
6. Continuing Committees. The life of a Continuing Committee may not exceed seven years without a review for its need by the Board of Directors. Any committee that is to continue for more than one year must have a charge approved by the Board of Directors.
Continuing Committees established in accordance with this article may be dissolved at any time by majority vote of the Board of Directors.
7. Ad hoc Committees. The life of an Ad hoc Committee may not exceed one year without a review for its need by the Board of Directors.
Ad hoc Committees established in accordance with this article may be dissolved at any time by majority vote of the Board of Directors.